Operations

Operations Associate

We are seeking a highly motivated Operations Associate to join our growing team. This person is a key contributor to the agency’s overall success and day-to-day operations. The candidate must possess strong organizational and problem solving skills in order to handle a variety of tasks with little supervision. S/he must be a proactive and resourceful multi-tasker with the ability to adapt to evolving responsibilities. This role will handle sensitive information and requires confidentiality in addition to strong attention to detail and good judgement.

Responsibilities:

  • Provide office support for daily agency operations
  • Assist with the logistics of special events, such as company gatherings, training sessions or larger scale client meetings
  • Manage, organize and coordinate general office inventory
  • Answer phones, greet visitors and clients, and accept deliveries alongside the Studio Manager
  • Research and book travel arrangements for team as needed
  • Submit and reconcile expense reports for reimbursement
  • Maintain internal files and documentation accurately, in accordance with company policy
  • Assist Finance Manager with AP and credit card reconciliation
  • Review all vendor invoices for appropriate or missing documentation and approval prior to payment
  • Assist Engagement Director with purchase orders and contractor service agreements

Qualifications:

  • Bachelor’s degree or comparable experience
  • Minimum 1 year of relevant professional work and/or Internship experience
  • Extremely proficient in MS Suite and in Mac OS environments
  • Excellent oral and written communication skills
  • Self-motivated with a hardworking positive attitude and the willingness to learn

* To apply, please email your resume to work@wearesubrosa.com and indicate Operations Associate in the subject heading.

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